Payments for work or service are subject to many State & Federal laws which are constantly changing.  Before agreeing to pay anyone for work, even if you have paid them in the past,  you must double-check with the department manager to ensure that payment is possible.  The department cannot guarantee payments if you have not discussed the arrangement with the manager prior to agreeing to pay the person.


Before bringing a speaker to campus, you need to secure funding for your event by filling out the Sponsored Events Funding Request Form and submitting it to the committee chair.

Once you’ve been approved for funding by the Sponsored events committee, the following forms need to be completed by the speaker and returned to Logan (logan@unc.edu).

  • Guest speakers will need to fully complete and sign the following forms and return them to Logan (logan@unc.edu) 3 weeks prior to the event start date.

     

  • Foreign guest speakers will need to submit the Independent Contractor form above, as well as some additional documentation to receive an honorarium or reimbursements.  There is additional processing time required for foreign speakers, so these documents must be turned in as far in advance as possible (preferably 4-5 weeks).
    • Scan of passport/visa
    • IRS Form W-8BEN
    • Banking Information (for a wire transfer.  Most foreign speakers must be paid via wire transfer.  If other arrangements need to be made, please contact Logan as soon as possible.)
The Independent Contractor Form must be approved by central accounting before the guest can begin his/her lecture or service; otherwise, the University cannot guarantee payment.  These forms must be turned in at least 3 weeks prior to the event start date to allow time for approval and to prevent any delays in payment.

Airfare can be purchased for a speaker prior to their event.  In order to do this, all documentation needs to be turned in at least 4 weeks before the event, due to administrative processing times and seat availability.  Alternatively, the speaker is welcomed to purchase her/his own ticket and be reimbursed after the event.